Free tool
Six visit skin plan profit calculator
Enter your facial price, your series price and what a visit really costs you, and see what the whole plan keeps.
Free tool, no sign up
Treatment room capacity calculator
Set your open hours, your facial length and your turnover time, and see how many plan clients one room can honestly carry.
Estheticians rarely run out of demand before they run out of room. The ceiling is set by three numbers most people never write down: how many hours the room is genuinely open, how long a facial takes door to door, and how many minutes disappear between clients on stripping the bed, wiping down, running laundry and writing notes.
That last number is the one that gets underestimated. A sixty minute facial with a twenty minute reset is an eighty minute block, and eighty into a working day divides very differently than sixty does. This calculator takes the honest version of your grid, sets aside the hours you hold for new consultations, and tells you how many clients you can carry on a plan at your chosen spacing.
Your result
Treatment slots per week
22
Facials the grid holds once consultations and turnover are taken out.
Plan clients the room can carry
66
How many people can be mid series at once at your chosen spacing.
Room hours used at full grid
30.8
Hours the full schedule consumes, treatments and consultations together.
Minutes left over each week
70
Leftover time in the grid, which in practice absorbs late arrivals and retail conversations.
This is a ceiling and not a forecast, so treat it as the number of plan clients your room could hold if every held slot were filled.
Turnover time is a real service cost
Fifteen minutes between clients does not feel like a cost while you are doing it, but four turnovers a day is an hour of unbilled labor and it belongs in your capacity math. Set the turnover number here to what actually happens on a normal Tuesday, not to your best case.
There are only two honest ways to change it: shorten the reset by staging linens and implements before the day starts, or accept it and price the facial to cover it. Estheticians who pretend the room resets itself end up either running late all afternoon or skipping the visit note, and the visit note is what makes visit four worth anything.
Spacing decides how many people you can serve
Spacing is a protocol decision first, driven by what the skin can tolerate between treatments. It is also a capacity decision, because tighter spacing means each plan client occupies your grid more often and fewer people can be mid series at the same time.
Run the calculator at two week spacing and again at four and look at the plan client figure. That difference is the reason the shift toward gentler, barrier led protocols changes the business shape as well as the results. Slower arcs put more names on your active list and fewer visits on each of them per month.
Questions about this calculator
My real book is nowhere near this number. Is the calculator wrong?
No, it is showing the ceiling of your grid rather than your current bookings. The gap between the two is the space your rebooking and follow up have to fill. Most single room practices sit well under the ceiling, and closing part of that gap is worth more than extending your hours.
Why hold consultation slots separately at all?
Because if you do not protect them, plan visits fill the week and there is nowhere to put a new client for three weeks. Holding a small number of consultation slots keeps the front of the funnel open. Set the number to zero here if you consult inside a first facial instead.
Does this account for no shows and late cancellations?
It does not, deliberately. Capacity and reliability are separate problems and mixing them hides both. Once you know your ceiling, track your own cancellation rate for a month and discount the figure yourself, or tighten your deposit and reminder practice until the gap closes.
More free tools and working documents
Working document
The consultation to skin plan checklist
Everything that has to happen between a new client booking and her leaving with a dated six visit plan and a home routine she will follow.
The figure only counts if the plan finishes
A margin per visit is a promise your rebooking has to keep, and it disappears the moment a client goes quiet after her second facial. GlowIntake holds the consultation, stacks skin conditions visit over visit so you can read visit five against visit one, and sends the dated home product schedule that keeps her going in between. Book a demo and bring the numbers you just entered.